How to Create a Remote & Hybrid PBIS Program Calendar


The goal of Positive Behavioral Intervention and Supports Programs (PBIS) is to provide a safe and supportive school environment by creating school-wide consistency and meeting the unique needs of students at varying levels of behavioral and social emotional development. Pieces of a PBIS program are school-wide, classroom based or student specific. In order to have a successful PBIS program, schools should create a strategic plan for recognizing and rewarding positive behavior choices. This will ultimately contribute to a successful school culture and give students different opportunities to be recognized.

→ Manage your school culture programs via distance and remote learning, check out our PBIS Playbook and PBIS Behavior Tracking Template

The how-to guide below will walk you through how to start planning a monthly, school-wide, cost efficient, PBIS calendar that can be used for elementary, middle or high school students. Planning ahead will save you time and energy once students return to school in-person or virtually in the fall. Follow these steps and start planning today!

Determine the Purpose for Creating your School-Wide Positive Behavior Intervention Program.

Your team will need to identify the specific needs that your PBIS plan will purposefully address in order to prepare for pushback and questions from staff. It’s helpful to set two or three specific culture goals that your leadership team can monitor throughout the year. These goals will allow you to better communicate with your staff and students about the reason for the PBIS plan and how it will positively contribute to their classroom culture and the school-wide goals. 

Examples of school-wide goals:

  • Increase the positivity ratio for teacher and student interactions.
  • Improve communication efforts between teachers and parents.
  • Increase online attendance during video calls.

Determine the criteria for earning a reward. 

What will students need to demonstrate in order to be recognized and rewarded? 

A monthly reward system allows for a timeframe-specific measure. Having a “start” and “end” date for each month will help students monitor their own progress and work within a concrete timeframe to achieve their goal. This provides structure and gives students an opportunity to start fresh at the beginning of every month. 

My team runs a Kickboard Leaderboard report at the end of every month. The top 10 students (with the most number of points from each grade level) are recognized as being the Kickboard leaders for that month. 

On the predetermined end date for that month, I display the names of the Kickboard leaders on a screen in the lunchroom. Once a student recognizes their name on the list they approach me and get a small piece of paper that describes exactly what the reward is for that month. 

Brainstorm a list of possible rewards.

What types of outcomes will students actually get excited about? 

Student buy-in is critical to maintaining and building a successful PBIS program. Ask students what they would be excited about earning (I’ve included some examples below). Once you have determined a list of possible rewards, assign each reward to a month. Use your school calendar to see if you can overlap rewards with events that are already taking place. 

Reward Examples:

  • Cut the Line Pass
  • Change Your Zoom Virtual Background for a Week (Virtual Setting)
  • Free Student ID or Lanyard
  • Editor Access- Design a section in the Yearbook
  • Turn Video Off During Class (Virtual Setting)
  • Attend a Special Video Call with the Other Leaders (Virtual Setting)
  • Get Out of Lunch Detention Pass 
  • Local Celebrity Pass- Get Featured on Social Media
  • Participate in Spirit Week for Free Pass
  • 1 Free Ticket to a School Dance
  • Visit the Office Treasure Box 
  • Rent a Space in the School to Display your Work
  • Design and Print Something on the 3D printer 
  • 30 minutes on the Virtual Reality Headset
  • Sit with the principal to make a positive call home Positive call home from the principal 
  • Bring in a shirt to tye dye 
  • Keep a Stuffed Animal at your Desk Pass
  • 1 Free Student ID Replacement Pass
  • Eat lunch with your teacher from last year (could be done virtually too)
  • Game Room Pass. Bring a +1

Use your school’s yearly calendar to identify when you will be rewarding students every month. 

Determine a monthly reward date (I would suggest trying to use the last Friday of the month) where you will recognize students for their behavior that month. Make sure to align your reward schedule with your school’s master schedule to account for holidays and school breaks. 

Here are the reward dates and tentative rewards my team will be using for the 2020-2021 School Year:

Month Reward Date Reward
August  Friday, August 28, 2020 Change Your Zoom Virtual Background for a Week 
September  Wednesday, September 30, 2020 Free Student ID or Lanyard
October Friday, October 30, 2020 Get out of Lunch Detention Pass
November Friday, November 20,2020  Cut the Line Pass
December Friday, December 18,2020 Local Celebrity Pass- Get Featured on Social Media
January Friday, January 29, 2021 Editor Access- Design a section in the Yearbook
February Friday, February 26,2021 Rent a Space (physical or website) to Display Your Work
March Friday, March 26, 2021 3D Print Design Pass-Design and Print something on the 3D printer
April Friday, April 30, 2021 Attend a Special Virtual Event with the Other Leaders 
May Friday, May 28, 2021 Game Room Pass. Bring a +1 
June Wednesday, June 30, 2021 Local Celebrity Pass- Get Featured on Social Media
July Friday, July 30, 2021 Incoming Call from your Principal Pass- Sit with the principal as they make a positive call home

Premake reward slips and create terms and conditions. 

At our school, students receive their reward slip on the reward date (that was predetermined and is on the calendar). Creating Terms and Conditions helps you think through the different scenarios and types questions that both students and teachers will ask once the reward slips are given out. 

For example, 

Terms and Conditions

This pass is valid for the entire year but can only be used once. In order to redeem this pass you must still report to the detention room with the physical pass. 

However, once you arrive, give this pass to the detention monitor and then you will be free to leave. This pass cannot be used for after school detentions.

If you do not wish to use this pass you can give it to a friend who will follow the same procedure noted above. Please make sure both of your names are written on the pass.

In addition to a school-wide PBIS program, teachers should also be implementing incentive and recognition systems within their virtual or physical classroom space. By creating different avenues where students can be rewarded for positive behavior, naturally the school’s culture will strengthen and you should be one step closer to reaching your school-wide goals.