How to Create a PBIS Implementation Timeline, Calendar, Roadmap


School leaders who are focused on transforming their school culture into a space with a positive supportive learning environment can use Positive Behavior Interventions and Supports (PBIS) to structure their changes.

School leaders who are focused on transforming their school culture into a space with a positive supportive learning environment can use Positive Behavior Interventions and Supports (PBIS) to structure their changes. PBIS can be used in a number of different ways including, increasing levels of productivity, reinforcing positive student behavior and to develop a strong sense of community amongst students and staff. Once the school leadership determines the vision for their work, there are some next steps to take in regards to implementation.

The steps for implementing PBIS begin with a strategic plan that meets the school’s goals and objectives. Once the roadmap is created, school leaders can use this to facilitate the next steps in the process by identifying a timeline of the plan. This timeline should be both realistic and each person involved should be held accountable to making sure all of the milestones are met. Attach a calendar to the timeline to align the work to the overall academic plans. These critical elements of the implementation help to ensure a successful execution.

→ Download our PBIS playbook to learn how to implement your program schoolwide

The Roadmap 

The roadmap is a combination of the school data, challenges, and goals that will inform how the PBIS system will be integrated into the school. Developing the roadmap begins with a thorough review of the school’s data. This includes but is not limited to discipline reports, school climate data and attendance reports. The amount of data that schools have will vary, which means the roadmap for each school will vary. The data collected and analyzed should be used to create goals for the school improvement plan.

Data-informed strategy helps to build a plan that can be measured throughout the implementation. Providing there are clear goals, the leadership can create an accountability measure to move the work along. This includes action steps, resources, and allotment of time necessary to implement the PBIS plan effectively. This list of action items, in conjunction with measurable goals and outcomes, will create a cycle of continuous check points. School administration can use this to course-correct or provide additional details as needed for the program.

The Timeline

A critical part of the roadmap is time. The timeline is directly correlated to the strategic plan made by leadership. The timeline should be designed to include opportunities to make changes to the plan or spend additional time in areas as needed. Essentially, the timeline provides both structure and flexibility within the program.  A plan without a timeline could cause confusion and make it hard to measure effectiveness.

School leaders who identify key components of the timeline are focused on the outcome of the plan. For example, including feedback loops, review or analysis of any new data, time to set up staff and other stakeholders so they are completely invested is critical. Leverage the timeline as a tool for leadership to monitor progress toward the goals.

The Calendar 

The public calendar is most effective when it is set up against the timeline. It serves as a strategic tool to inform all stakeholders on the key milestones of the plan. Think about the calendar as a broad view of the plan that is easily accessible to all staff. This calendar can be used to see how the plans align with the school academic calendar. It informs staff of any new activity throughout the year. As a public resource the calendar will further support the vision and efforts toward implementation. Ensure that the calendar is accessible and provides a transparent look into the work.

School administration and staff are responsible for implementing PBIS in the school to improve the school culture.  Although these efforts are lead by school leaders, it is important to involve key stakeholders to engage in the implementation process. The goals of the PBIS implementation are most effective when rolled out with a strategic plan and structures. To learn more about next steps checkout these resources from Kickboard: